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Distribution Coordinator

Posted by Vive Organic on 20 Mar 2017   Share

Job basics

  • Brand Name:Vive Organic
  • Location: Los Angeles, California 90026
  • Country: US
  • Industry Types: Supplier
  • Categories: Supply Chain and Operations
  • Beverages: Non-Alcoholic Beverages
  • Employment Type: Full-Time
  • Reports to: COO
  • # of Direct Reports: 0
Job Description

Vive Organic is looking for a Distribution Coordinator to join the Vive Organic team in Los Angeles, CA. This person will be responsible for the management of our customer service, inventory and distribution platforms, including direct delivery. Primary responsibilities will include management of order to cash process within QuickBooks, direct delivery program, finished goods and raw material inventory and sales sample program.  The Distribution Coordinator will work closely with the founding team, sales team and manufacturing/distribution partners. The position requires a self-motivated, organized, energetic, creative and ambitious person.


  • Manage direct delivery program – Complete account setup, coordinate orders, develop driver routes, ensure timely delivery to customers, process invoices and collect payment. (50%)
  • Coordinate and manage all other customer orders (DSD Distributors, Ecommerce, Etc.), ensuring product ships on time and in full (15%)
  • Manage order to cash process within QuickBooks - Process customer orders, invoice shipments and receive payment. (20%)
  • Assist in monthly reconciliation of inventories between QuickBooks and physical locations. (10%)
  • Manage sales samples process to ensure samples are available, and within monthly budget. (5%)

The optimal person will be a driven, self-starter that is hungry for success.  

Job Requirements

  • Passionate about building the Vive Organic brand
  • At least 1 year of operations experience in the consumer packaged goods industry, preferably in customer service or distribution
  • Experience working in a results oriented position with little managerial oversight
  • Willingness to do what it takes to meet goals and get things done
  • Strong customer service, interpersonal and communication skills (both written and oral)
  • Ability to identify process inefficiencies, and streamline workflows
  • Ability to work independently as well as part of a team
  • Professional demeanor in working with coworkers, distributors, retail reps and consumers
  • Ability to work well within systems, including QuickBooks
  • Must have intermediate skills in MS Office Suite (Outlook, Excel, Word, PowerPoint)
  • Ability to work occasional weekends


  • Beverage Experience
  • Experience working with beverage distributors  
  • 4 year college degree
  • Creative and entrepreneurial attitude
  • Data driven decision maker

about Vive Organic

Vive Organic is on a mission to bring a new form of health and wellness to millions of people around the world! Using the Earth’s most powerful roots, herbs, flowers and leaves, we’ve embarked on a journey to concentrate this power into convenient, raw, organic and non-gmo 2oz Wellness Shots. Through working with a team of amazing doctors, we’re able to select ingredients that work together in harmony to meet specific, health-forward functions.

Vive Organic launched it’s Wellness Shots in April 2016 and it’s been a non-stop ride of growth ever since. With an experienced and passionate team behind the company, all our key strategic partnerships in, and a strong team of investors supporting our mission, we are perfectly positioned to build our brand. And now with Whole Food’s recent trend prediction of Wellness Shots as a top trend of 2017, our timing is looking even better.